The Road Committee convenes, as needed, to perform and oversee the ongoing maintenance and improvements of the roads, signage, and safety. FACA residents who are interested in joining the Road Committee can contact Frank Commendador.
There shall be a road maintenance committee consisting of five (5) members.
(a) Three (3) members shall be appointed annually from the Board of Directors, two (2) of whom shall be elected by the Board of Directors, and one (1) by the Road Committee from the Board.
(b) The two (2) remaining members shall be elected by all persons with ownership interest in a lot or lots in Fern Acres subdivision, with no arrears of road fees. There shall be only one (1) vote per lot. These members shall not be required to be members of the community association, but shall be required to own interest in a lot or lots in the subdivision and be in good standing with their M.R.M.A. payments. These members shall hereafter be known as members-at-large.
(c) Any member, or member-at-large who sells or transfers his/her interest in the subdivision shall automatically vacate his/her position. Should any member-at-large vacancy occur in the Road Committee, for any cause, the committee shall appoint a successor to serve for the remainder of that unexpired term. No person who is in arrears on payment of road fees shall serve on the Road Committee.
(d) Road Committee members or members-at-large shall not receive any compensation or payment for services and may not become an employee of the Road Committee until one (1) year has expired after termination of membership on the committee.
(e) Except for the members appointed from the Board of Directors, the term of office to the Road Committee shall be two (2) years, with one (l) members-at-large elected each year.
(f) Absentee voting shall be allowed. Proxy voting and powers of attorney shall not be allowed. It shall be the responsibility of the Board of Directors to conduct the election of the Road Committee members-at-large. The election of Road Committee members-at-large shall be conducted at the same time that annual road assessments are mailed to lot owners. The ballots shall be included in this billing. A deadline of March 1 for receipt of all ballots shall be set and ballots not received by this deadline shall not be counted.
(g) Nominees for Road Committee positions, and members-at-large, shall be submitted to the Board of Directors at least sixty (60) days prior to the mailing of the annual road assessments.
The Nominating Committee shall consist of up to two (2) persons appointed by the Board of Directors and up to two (2) persons appointed by the Road Committee. Nominating Committee members may not be candidates for the Road Committee. In the event qualified volunteers are not available for the election process for members-at-large positions or vacancies, the Road Committee may function with three members.
(h) The Road Committee members shall officially begin their terms at the first regular meeting of the Road Committee following the certification of the winning candidates.
(i) The Road Committee shall be responsible for road maintenance in Fern Acres subdivision, which shall include:
(1) maintaining all roadways in the subdivision, and
(2) ensuring that road maintenance equipment owned by the Association is kept in good operating condition, and
(3) requisitioning maintenance materials and supplies, and soliciting bids for improvement projects, and
(4) hiring and supervising all road maintenance personnel, with the approval of the board, and (5) preparing an annual budget 30 days prior to the December Board of Directors and Road Committee meetings for approval by the Board of Directors and Road Committee and to be included in January newsletter.
(j) The Road Committee chairman shall be appointed from members of the Road Committee by the President of the Board of Directors and the Road Committee shall meet at least once each month prior to the meeting of the Board of Directors. Three (3) members of the Road Committee shall constitute a quorum.
(k) Any recommendations for changes in road assessments shall be originated by the Road Committee and shall be submitted to the Board at least sixty (60) days prior to the mailing of the annual road billing.
(I) Any funds expended for road maintenance purposes shall be reimbursed from road maintenance assessments.
(m) There shall be an annual audit of the financial records by an accredited public accountant.